Business letter template

A plain block-format business letter with everything in the expected place: your details, the date, the recipient, a subject line, your text, a signature line and enclosures. Write the body; the layout is done for you.

Free, no account. Runs in your browser; nothing you type is uploaded. Last updated:

You
Who it goes to

Printed on the letter and filled in on the send page.

The details

Add a cover sheet in front if the fax goes to a shared office machine.

Needs a handwritten-style signature? Download it, then add one with Fill & Sign PDF and fax it from there. Want a cover sheet in front? Use the cover sheet maker and attach this PDF.

Live preview

Text in [brackets] is what is still missing.

How to use this template

  1. Step 1

    Enter your details and the recipient's.

  2. Step 2

    Write a short subject and the letter text; a blank line starts a new paragraph.

  3. Step 3

    Pick a closing and list any enclosures.

  4. Step 4

    Download or fax the PDF. Sign it first if the recipient needs a signature.

Tips

Lead with the point
Say what you want in the first paragraph, then give the background. Fax recipients often skim the first lines to route the letter.
Put references in the subject
An order, invoice, claim or case number in the subject line gets the letter to the right file.

Questions

What format is this?

Block format: everything aligned left, no indents, a blank line between paragraphs. It is the most common business letter layout in the US and reads well on a fax.

Can I add a logo or letterhead?

Not in this tool; it makes a plain text letter. Your name, title and company at the top work as a simple letterhead.

Other fax templates